Every part of the night, one clean place.
A premium-feeling event business stack. Booking, music, contracts, payments, communications, and team prep — built for clients, DJs, and event companies.
Run the business, see the whole picture.
Dashboard overview
Total revenue, pipeline, upcoming events, recent activity — your full business in one read.
- Revenue charts
- Pipeline snapshot
- Upcoming events
- Recent activity feed
Master client list
One central client database with full event history per couple, host, or company.
- Searchable client records
- Event history per client
- Notes & tags
Lead pipeline
Manage leads from inquiry to booking. Pipeline view evolving with each release.
- Stage-based pipeline
- Lead capture
- Conversion tracking
Reports and metrics
Lead conversion funnel, payment collection rate, revenue collected, expense tracking, CRM-style reports.
- Conversion funnel
- Payment collection rate
- Revenue collected
- Expense tracking
Google Calendar integration
One-click sync of VybePilot events to your Google Calendar.
- Two-way event sync (one-click)
- Per-event visibility
The boring stuff, finally easy.
Contracts with e-signatures
Generate clean contracts from templates and run them through a full e-signature flow.
- Custom contract templates
- E-signature workflow
- Audit trail
Stripe payments
Clients pay through Stripe checkout. Invoices, deposits, and collection in one place.
- Stripe checkout
- Deposits & full payments
- Invoice-to-payment in one click
Email invoicing & client communication
Generate invoices, email them, and send client communications without leaving VybePilot.
- Branded invoices
- Email send-from VybePilot
- Templated client comms
File and document management
Upload PDFs and assets, organize by folder or event, download anytime.
- Per-event folders
- PDF & asset uploads
- Exports / downloads
Packages and pricing templates
Create reusable packages, assign them to invoices, and let pricing auto-fill.
- Reusable packages
- Auto-fill pricing on invoices
- Linked to event types
Email activity tracking
Know whether your client opened, clicked, or never got the message. Bounce and failure visibility too.
- Sent · Delivered · Opened · Clicked
- Bounced · Failed states
- Per-email timeline
Make the music, and the planning, beautiful.
Spotify music tools
Clients can import their Spotify playlists and search the Spotify catalog. DJs review every request.
- Spotify playlist import
- Spotify song search
- DJ review flow for must-plays / do-not-plays
Custom templates
Timelines, contracts, invoices, emails, and questionnaires — saved once and reused everywhere.
- Timeline templates
- Contract & invoice templates
- Email & questionnaire templates
Event-type routing
Templates auto-apply based on event type. A bar mitzvah gets the bar mitzvah questionnaire. Always overridable.
- Auto-apply by event type
- Manual override on any event
Google Maps location search
Venue and location autocomplete powered by Google Maps. Stop typing full addresses.
- Autocomplete venue search
- Stores full address + map data
Client messaging
DJs and clients message each other inside VybePilot — clients get their own messaging tab.
- Inline chat per event
- Client-side messaging tab
- Notifications
Vybe Assistant, your team, in sync.
Vybe Assistant
Answers questions, drafts timelines, drafts contracts, summarizes client preferences, and builds pre-event checklists. Beta — useful, not magical. You stay in control.
- Answers questions about your events
- Drafts timelines, contracts, and checklists
- Summarizes client preferences
- All output reviewed by you before it goes out
Team and vendor listing
List your team and vendors, assign them to events, and let clients see who they need to see.
- Team & vendor directory
- Assign vendors to events
- Client visibility where appropriate
Settings and integrations
Manage integrations, billing history, and notification preferences in one place.
- Integrations hub
- Billing history
- Notification preferences
What we're building next.
Plans and timing change — but here's where the roadmap is heading. Each item below is Coming soon.
Music
SOON- Apple Music integration
- YouTube Music integration
- Tidal import
- SoundCloud import
- SoundCloud preview player
- Serato / Rekordbox library matching with manual review
- Deezer integration
Payments
SOON- Square payment integration
- Zelle payment support
- PayPal payment integration
- QuickBooks integration
- Finance / CRM integrations and QuickBooks alternatives
Messaging
SOON- WhatsApp integration
- WhatsApp Business integration
- Telegram integration
- Finalized Zoom integration
- Google Meet integration
- Centralized SMS inbox
- Two-way SMS with conversation threading
- Meta integration (Facebook / Instagram messages)
- Instagram Direct integration
- Facebook Messenger integration
- Twilio integration
- SendGrid integration
- TextMagic integration
Integrations
SOON- Open API / custom integrations
- Google Drive integration
- Microsoft 365 integration
- Microsoft Teams integration
AI & Automation
SOON- Workflow automations (follow-ups, reminders, client comms)
- Automated email sequences
- Email automation with personalized templates
- SMS reminder campaigns
- Custom trigger conditions
- “Revise with AI” feature
- AI lead discovery for venues, planners, and partners
- AI writing assistant for emails, SMS, contracts, and templates
- AI workflow builder from plain-English instructions
- AI chat widget for websites / custom domains
Branding & Portals
SOON- Vendor logins for subcontractors / team members
- Vendor / team portals (assigned events, pay, music preferences)
- Custom domain mapping (paid)
- Branded / white-label client portals
- White-label CRM
- Multi-language support
- Co-worker and guest invites
Operations
SOON- DJ inventory manager
- Equipment inventory management
- Venue access for floor plans and venue documents
- Multiple business profiles / legal entities / brands per account
- Custom form builder
- Photo booth design selector
- Backdrop selector
- Personalized photo caption fields
See it run on your events.
Tell us about your setup. We onboard early-access crews directly with the founding team.